Fleet management
Making the best use of the resources you have lets a company cut operating costs, keep customers and increase their loyalty. Fleet management helps the company reach its goals. The Terra Logistics control and logistics system lets you not only follow and manage the maintenance of resources and repair costs, but also make sure there are always roadworthy vehicles ready to carry out orders when they are needed. Building up history and reviewing the necessary information lets you analyze and improve fleet management.
The module covers the management of commercial vehicles such as cars, tractor units, trucks, refrigerated vehicles, trains and others, to make sure they are used efficiently and safely and are well maintained. Whatever the industry, it can also include asset tracking and the management of all kinds of equipment, from heavy machinery to trailers.
The main goals of the business management system are to improve the efficiency and productivity of the available resources and to improve the safety of its drivers. This is usually achieved by integrating vehicle tracking, fuel consumption reporting, driver behavior monitoring and vehicle maintenance management systems.
Information is shown for each vehicle and can be adapted to different types: tractor units, trailers, semi-trailers, car transporters, buses and more. The company can create its own vehicle types in the Terra Logistics intelligent management system.
Benefits
Depreciation is very common for vehicles. The year of manufacture, the period of use and maintenance all drive the loss of value. For this reason, an information system makes it easier to follow the fleet and helps companies plan their budget for future asset purchases.
Using fleet management software in a logistics company helps you follow all vehicles and drivers: where a truck is, which route it is driving, how far and how long it takes, and where it loads and unloads. This way you can look after your assets.
Fleet maintenance and life cycles can often put a lot of pressure on a company's finances. The Terra Logistics system gives you everything you need to build a maintenance schedule that fits the fleet and helps manage maintenance costs such as kilometers driven, engine hours and fuel consumption. The Terra Logistics business management system also lets you follow vehicle downtime, breakdowns and repairs.
Frequently asked questions (FAQ)
Why is the tool convenient for fleet management?
Because all the necessary information is visible in real time in one place, and you can use any mobile device with an internet connection. The transport registration system can be reached from anywhere, which makes it easier to communicate with employees and give them tasks.
How do the tool's features help with fleet management?
For fleet management there is a dedicated module that lets you follow the condition of vehicles using information from the installed tracking equipment. All documents, their validity dates, driver assignments and task handover are easy to manage. Combined with route planning, you can also follow vehicle workload, movement, working time and task completion.
What are the best fleet management solutions for companies in Lithuania?
The best fleet management solutions for companies in Lithuania are those that let you manage vehicles, drivers, routes, costs and maintenance centrally. In practice we see that what matters most to companies is one system that shows the whole fleet and its efficiency in real time. Terra Logistics solutions are built on the real processes of logistics companies, so the system is suited to daily operational work, not just reports.
Which transport management systems are recommended?
We recommend transport management systems that combine planning, execution and analysis in one platform. Working with transport and logistics companies, we see that the most value comes from solutions that let you follow transport orders, fuel costs, route efficiency and driver working time in one place. The Terra Logistics system lets you automate these processes and reduce manual data entry.
How do you choose a transport management system for your company's needs?
When choosing a transport management system, it is important to consider the size of the company's fleet, the type of operations and growth plans. Our experience shows that the system must be easy to extend, integrate with other business systems and adapt to real processes. Fleet management only becomes efficient when the system lets you make decisions based on real data rather than separate reports or manual calculations.
Other modules
1Orders and customers
- Inquiry managementReceiving customer inquiries and turning them into orders
- Order managementA transport order from inquiry to invoice
- Order and trip managementTrip plan, actuals and profitability analysis
- Customer managementCustomer contacts, documents and credit control
- Customer portalCustomers place and track orders themselves
2Planning and journeys
3Terminal and warehouse
4Fleet
5Documents and finance
- Document managementContracts, cargo documents and trip sheets
- Invoice managementInvoices, currencies and a link to accounting
- Analytics and reportingReports in tables and charts, sliced in many ways
- Reminder managementReminders about deadlines and document expiry
- Supplier/partner portalSuppliers upload CMRs and invoices themselves
- IntegrationsAccounting, banking and GPS system integrations
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